Monthly Archives: November 2008

Meeting minutes (2008-11-20)

Meeting began at approximately 8:00 PM Central

Those in Attendance:

Board:
Suzanne Hedderly, President
Jonathan Treffkorn, Secretary
David Schloat, Treasurer
Mark Todd, Head of Conservation
Noah Elhardt, Head of PR & Education

Members and Visitors:
Billy
Greg
Jason
Steph

Business:

Jonathan reported that the latest minutes are up.

Noah reported that the newsletter is still no the harddrive in his broken computer but will be recoverable.

Dave reported that the dues email has been finalized. Dave has successfully fixed his work email so it can be reached via the board email adress. Dave was unable to finish his NECPS article, but will continue to work on it.

JC reported that he is putting together a proposal to combine the positions of Head Grower and Head of Distribution.  JC reported no new seedbank requests.

Dave made a motion to have JC take over administrative Head Grower responsibilities as an interrim, to have the repsonsibilities of HG to get things back on track.  Noah seconded the motion.  Passed without contest.

Mark discussed the addition of links to an Affiliated page for the website.  Noah will be helping Mark add the links.  Mark also reported contacting a teacher interested in educational material.

In order to expedite meetings and increase efficiency, Jonathan will begin sending out emails on Tuesdays to the Board to get reports from board members.  Jonathan will collate the reports and generate an agenda for the meeting prior to the meetings start.

Greg reported that work on Education materials is continuing.

The Board will work one creating a financial budget for next year.

The meeting was called to a close at approximately 9:30 PM Central

Meeting minutes (2008-11-13)

Meeting began at approximately 8:00 PM Central

Those in Attendance:

Board:
Suzanne Hedderly, President
Arthur Yin, Vice President
Jonathan Treffkorn, Secretary
David Schloat, Treasurer
Mark Todd, Head of Conservation
Noah Elhardt, Head of PR & Education
J.C. Stoner, Head of Distribution

Members and Visitors:
Jason
Greg
Steph

Business:

Jonathan reported that the latest meeting's minutes are up while retroactive additions occur.

Dave reported no new membership applications.  Dave will get a NECPS newsletter article to Noah ASAP.  There is no news from the IRS regarding the 501(c)(3) application.  Dave has sent out an email regarding a PayPal error and will prep an email to be sent out in early December to remind members to  pay dues.

Noah reported that he has a new computer to work can resume once again.  The newsletter will be ready pending the submission of a few owed articles.  Noah will resume work with the Greg and Jason on educational materials.

Arthur lead a review of pending projects to clarify current status. (East Bay, NC National Heritage, Dogwood, etc.)

JC reported no new seedbank requestions.  JC will be creating a list of seeds that he believes should be sent out to growers to get started.

Suzanne will be sending out emails this week concerning Board elections and status.

The meeting was called to a close at approximately 9:46 PM Central

Meeting minutes (2008-11-06)

Meeting began at approximately 6:20 PM Central (delayed due to technical difficulties)

Those in Attendance:

Board:
Suzanne Hedderly, President
Jonathan Treffkorn, Secretary
David Schloat, Treasurer
Mark Todd, Head of Conservation
J.C. Stoner, Head of Distribution

Members and Visitors:
Steph
Greg
DrWurm

Business:

Dave reported that reimbursement for travel to the NECPS has been given to JC; also to Jim Miller for the DVDs the NASC will be selling.  Dave has received a refund for a NASC auction item default that followed through late.  No news on the 501 c 3 front.
Dave submitted a letter for board review.  The letter is to members affected by a PayPal misdirect.

The board will be setting up an emailing list for members whose memberships are going to expire to give them a reminder to renew their membership if they should so desire.

JC reported no new requests from the seedbank.

Jonathan reported that retroactive minutes will continue to be put up.

Mark reported continued correspondence with educators concerning educational materials and potential bog tours.

The meeting was called to a close at approximately 9:29 PM Central