Meeting minutes (2008-04-24)

Meeting began at approximately 8:00  PM Central

Those in Attendance:

Board:
Suzanne Hedderly, President
Jonathan Treffkorn, Secretary
David Schloat, Treasurer
Mark Todd, Head of Conservation
Noah Elhardt, Head of PR & Education

Members and Visitors:
Steph

Business:

Dave reported on 501 (c) (3) paperwork.  Requested narrative from Noah for papers.  Dave reviewed the “conflict of interest” clause; no job can be given preferentially to any relative/associate.
Dave requested and email description about funds for Botanique.
Dave also requires a description of the auction.  He will be using the official descriptions/rules from the posts on Terraforums.

Jonathan will scan and send out copies of the official Articles of Incorporation and the Bylaws to the other board members.

An email will be sent out to the board members to propose addition of a conflict of interest clause to the bylaws (as the appropriate 2/3 quorum was not present.)  Final form will be drafted and voted upon via email.

Discussion was held on what we should list as types of donations are not acceptable. (For Dave's paperwork.)

Mark will continue to complete surveys.  Mark plans on making surveys for the Nature Conservancy land to which he now has access.

Noah reported that the dates have been changed from last year's banner ads.  Another few ads will also be ready for the auction.  The newsletter should be out within the week, but we want the WEBSITE up so we can publish it; may just email it to the members first.

Jonathan reported minutes are continuing (for legitimacy/reference/request.)  Looking for interesting things to post on the ICPS and Terra forums.

Noah made a motion to move the NASC site to a different host.  Jonathan seconded the motion.  Motion was passed without contest.

Reminder was given to send feedback on seedbank policy.

The meeting was called to a close at approximately 9:37 PM Central